When the current SEAPAX Board took office in April, we began our work by reviewing all of the systems in place for running our group. Looking over the Bylaws, we realized it was time for an update.
Over the summer the Board followed the procedural steps needed to start the revision process and delved into Bylaws in depth. Top priority was given to the need for compliance with the relevant state and federal laws (bylaws being a legal document) and to reflect current best practices in nonprofit governance. The ultimate goal of Bylaws is to outline very clearly what needs to be done to run an organization, in a way that is easy to understand and free of unnecessary verbiage.
The result was a streamlined set of proposed Bylaws, which reflect some distinct changes including switching the SEAPAX fiscal year to the calendar year; clarifying the structure of the Board of Directors; and strengthening our accountability and transparency measures. Many of the very specific operational details contained in the current Bylaws were removed, and are being transferred to a SEAPAX Board manual.
The next step is for the membership to vote to approve the new Bylaws and the process will be as follows:
The proposed Bylaws will be posted on the website no later than October 15 for members to review, and to be able to compare to the current Bylaws
- Voting to approve or reject the new version will be done by electronic ballot between November 15- 30.
- Only members whose 2013 dues have been paid, or who are in the first-year free category, as of October 14 are eligible to vote.
- Results of the vote will be announced in December, and will take effect on January 1, 2014
Details on the Bylaws voting will be coming soon! Please don’t hesitate to contact me if you have any questions.